Habush Habush & Rottier seeks an Office Manager with Legal Assistant responsibilities to the
Managing Partner in our Green Bay office.

• Legal Assistant Duties
  • Communicate with clients, defense attorneys/staff, doctors, experts
  • Scheduling/calendaring with experts/doctors/clients
  • Schedule depositions/mediations
  • Schedule trial prep and team meetings
  • Manage receipt of all incoming medical records/bills
  • Verify medical balances with providers
  • Draft pleadings
  • Draft answers to or compose discovery
  • Create medical chronologies
  • Create trial notebooks
  • Document and pleading organization
  • E-file documents with the court
  • Assist with trial preparation
  • Transcription

• Office Manager Duties
  • Manage day-to-day operations of the office
  • Coordinate meetings
  • Track/manage/submit expenses
  • Track vacation and sick time of all support staff
  • Submit office-specific bills to accounting for payment
  • Train new staff
  • Review all office manager e-mails and forward to appropriate staff or take appropriate action
  • Inform staff of firm changes including software updates and changes
  • Work with HR and supervising attorney on staff discipline matters
  • Coordinate with IT department on all office equipment

• Knowledge of Microsoft Word, Excel and Outlook
• Ability to manage and complete multiple tasks
• Ability to function independently and prioritize assignments
• Ability to uphold high standards of confidentiality
• Ability to motivate and lead office staff
• Team player, positive attitude
• Organized, detail-oriented
• Work well under pressure
• Knowledge/experience with Needles Case Management software a plus

• Minimum of 5 years’ experience in the legal field; litigation preferred